The deadline for filing your EEO-1 report is right around the corner! It is vitally important that you prepare this form correctly as the Equal Employment Opportunity Commission and the Office of Federal Contract Compliance Programs use your information to determine whether your company should be audited.

Inaccurate information could also suggest willfulness in not being honest which can lead to penalties or criminal charges. While the document may seem “just a piece of paper,” classifying your employees correctly can be a difficult task. Gathering the information you need can also be difficult.

For over half a century, by September 30, employers subject to Title VII of the Civil Rights Act of 1964 with 100 or more employees and federal contractors with at least 50 employees were required to submit an EEO-1 report to the Equal Employment Opportunity Commission (EEOC). The EEO-1 report provides the EEOC with data about the size, location, and race and gender demographics of an employer’s workforce.

In 2017, due to proposed changes that would have required employers to also provide information on employee compensation and hours worked, the filing deadline for 2017 EEO-1 reports was changed to March 31, 2018.  Although those compensation requirements were eventually withdrawn by the Office of Management and Budget, the new filing deadline stayed in place.  The 2018 EEO-1 report is currently due on March 31, 2019, based on a workforce payroll snapshot taken between October 1 and December 31, 2018.

There are several steps employers can take to facilitate the EEO-1 report preparation.  They include:

• Determine the appropriate 4^th quarter payroll to count. If multiple payroll frequencies are used, be sure to include a pay period with all employees in the count. Alternatively, use HR data based on employment dates in the 4^th
• Capture additional information about employees: their names, location and manager. Although not required for the report, this information will be useful to make sure that all employees, including remote workers, are counted.
• Log into the Equal Employment Opportunity Commission website and reset the password. (previous years passwords are not valid.) The EEO-1 form and filing process has not changed substantially, however each year, you need to renew your password.
• Consider using a form for employees to self-identify their race and gender. Remember that the form categories must match the categories reported on the form.
• Make sure that you have all company information at hand: federal Employer Identification Number, Dun and Bradstreet number (if applicable), list of any closed establishments (locations) since your last filing. Has the contact person for the report changed?
• Review your procedures for producing the EEO-1 in electronic form from your HCM system like Sage HRMS. All of our Net at Work solutions offer an electronic as well as a printed option for the EEO-1 report.

Need more help?  Just let us know and we can schedule some time with one of our consultants to assist.  Contact your Account Manager or helpdesk@netatwork.com for more information.

 Upcoming Live Webinar:
Topic: HR Technology: Compliance & Reporting
Register Here | Date: Feb 6